Privacy Policy

General information

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data means any data that can be used to identify you personally. Detailed information on data protection can be found in our privacy policy set out below.

Data collection on this website

Who is responsible for data collection on this website?

Data processing on this website is carried out by the website operator. The operator’s contact details can be found in the legal notice on this website.

How do we collect your data?

Some of your data is collected when you provide it to us. This may, for example, be data that you enter into a contact form.

Other data is collected automatically by our IT systems when you visit the website. This is primarily technical data (e.g. your internet browser, operating system or the time you access a page). This data is collected automatically as soon as you enter this website.

What do we use your data for?

Some of the data is collected to ensure that the website functions without errors. Other data may be used to analyse your usage behaviour.

What rights do you have regarding your data?

You have the right at any time to obtain information free of charge about the source, recipients and purpose of your stored personal data. You also have the right to request the rectification or erasure of this data. You can contact us at any time at the address provided in the legal notice about this or any other questions relating to data protection. You also have the right to lodge a complaint with the competent supervisory authority.

You also have the right, under certain circumstances, to request restriction of the processing of your personal data. Details can be found in the privacy policy under “Right to restriction of processing”.

Analytics tools and third-party tools

When you visit this website, your browsing behaviour may be statistically analysed. This is done primarily using cookies and analytics programmes. Your browsing behaviour is generally analysed anonymously; it cannot be traced back to you. You can object to this analysis or prevent it by not using certain tools. Detailed information about these tools and your options for objecting can be found in the privacy policy below.

Data protection

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with statutory data protection provisions and this privacy policy.

When you use this website, various types of personal data are collected. Personal data means data that can be used to identify you personally. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.

Please note that data transmission over the internet (e.g. when communicating by email) may be subject to security vulnerabilities. Complete protection of data against access by third parties is not possible.

Information about the controller

NovaNox GmbH & Co. KG

The controller is the natural or legal person who, alone or jointly with others, determines the purposes and means of processing personal data (e.g. names, email addresses or similar).

Withdrawal of your consent to data processing

Many data processing operations are only possible with your express consent. You can withdraw consent you have already given at any time. An informal notification to us by email is sufficient. Withdrawal does not affect the lawfulness of data processing carried out before consent was withdrawn.

Right to object to data collection in specific cases and to direct marketing (Art. 21 GDPR)

IF DATA IS PROCESSED ON THE BASIS OF ART. 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME, ON GROUNDS RELATING TO YOUR PARTICULAR SITUATION, TO THE PROCESSING OF YOUR PERSONAL DATA; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS FOR PROCESSING CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS THE PERSONAL DATA CONCERNED UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS, OR THE PROCESSING SERVES THE ESTABLISHMENT, EXERCISE OR DEFENCE OF LEGAL CLAIMS (OBJECTION UNDER ART. 21(1) GDPR).

WHERE YOUR PERSONAL DATA IS PROCESSED FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR SUCH MARKETING; THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT MARKETING PURPOSES (OBJECTION UNDER ART. 21(2) GDPR).

Right to lodge a complaint with the competent supervisory authority

In the event of infringements of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, place of work or the place of the alleged infringement. The right to lodge a complaint is without prejudice to any other administrative or judicial remedy.

Right to data portability

You have the right to have data that we process by automated means on the basis of your consent or in performance of a contract provided to you or to a third party in a commonly used, machine-readable format. If you request the direct transfer of the data to another controller, this will only be carried out where technically feasible.

SSL or TLS encryption

This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or enquiries that you send to us as the site operator. You can recognise an encrypted connection by the change in the browser’s address bar from “http://” to “https://” and by the padlock symbol in your browser’s address bar.

When SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Access, erasure and rectification

Within the scope of the applicable statutory provisions, you have the right at any time to obtain information free of charge about your stored personal data, its source and recipients and the purpose of the data processing, and, where applicable, a right to rectification or erasure of this data. You can contact us at any time at the address provided in the legal notice about this or any other questions relating to personal data.

Right to restriction of processing

You have the right to request restriction of the processing of your personal data. You can contact us about this at any time at the address provided in the legal notice. The right to restriction of processing applies in the following cases:

• If you contest the accuracy of your personal data stored by us, we generally need time to verify this. For the duration of the verification, you have the right to request restriction of the processing of your personal data.
• If the processing of your personal data was or is unlawful, you can request restriction of the data processing instead of erasure.
• If we no longer need your personal data but you require it for the exercise, defence or establishment of legal claims, you have the right to request restriction of the processing of your personal data instead of erasure.
• If you have lodged an objection under Art. 21(1) GDPR, your interests must be weighed against ours. Until it has been established whose interests prevail, you have the right to request restriction of the processing of your personal data.

If the processing of your personal data has been restricted, this data may, apart from its storage, only be processed with your consent or for the establishment, exercise or defence of legal claims, or for the protection of the rights of another natural or legal person, or for reasons of important public interest of the European Union or a Member State.

Objection to marketing emails

We hereby object to the use of contact details published as part of the legal notice requirements for the sending of advertising and information materials that have not been expressly requested. The operators of these pages expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, for example through spam emails.

Cookies

Some of these web pages use cookies. Cookies do not cause any damage to your computer and do not contain viruses. Cookies help to make our services more user-friendly, effective and secure. Cookies are small text files that are placed on your computer and stored by your browser.

Most of the cookies we use are “session cookies”. They are automatically deleted at the end of your visit. Other cookies remain stored on your device until you delete them. These cookies enable us to recognise your browser the next time you visit.

You can configure your browser to notify you when cookies are set and to allow cookies only on a case-by-case basis, to reject cookies in certain cases or in general, and to enable the automatic deletion of cookies when you close your browser. Disabling cookies may limit the functionality of this website.

Cookies that are necessary to carry out electronic communications or to provide certain functions you have requested are stored on the basis of Art. 6(1)(f) GDPR. The website operator has a legitimate interest in storing cookies to ensure the technically error-free and optimised provision of its services. Where the relevant consent has been requested (e.g. consent to the storage of cookies), processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR; consent can be withdrawn at any time.

Where other cookies (e.g. cookies used to analyse your browsing behaviour) are stored, these are addressed separately in this privacy policy.

Server log files

The provider of these pages automatically collects and stores information in server log files, which your browser automatically transmits to us. This information comprises:

• Browser type and browser version
• Operating system used
• Referrer URL
• Host name of the accessing computer
• Time of the server request
• IP address

This data is not combined with other data sources. This data is collected on the basis of Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimisation of its website; server log files must be collected for this purpose.

Contact form

If you send us enquiries using the contact form, we will store the information you provide in the enquiry form, including the contact details you enter there, for the purpose of handling the enquiry and in case of follow-up questions. We will not pass this data on without your consent.

This data is processed on the basis of Art. 6(1)(b) GDPR if your enquiry relates to the performance of a contract or is necessary in order to take steps prior to entering into a contract. In all other cases, processing is based on our legitimate interest in effectively handling the enquiries addressed to us (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR), where this has been requested.

The data you enter in the contact form will remain with us until you request its erasure, withdraw your consent to its storage or the purpose for storing the data no longer applies (e.g. once your enquiry has been fully dealt with). Mandatory statutory provisions, in particular retention periods, remain unaffected.

Enquiries by email, telephone or fax

If you contact us by email, telephone or fax, your enquiry, including all personal data arising from it (name, enquiry), will be stored and processed by us for the purpose of dealing with your request. We will not pass this data on without your consent.

This data is processed on the basis of Art. 6(1)(b) GDPR if your enquiry relates to the performance of a contract or is necessary in order to take steps prior to entering into a contract. In all other cases, processing is based on your consent (Art. 6(1)(a) GDPR) and/or on our legitimate interests (Art. 6(1)(f) GDPR), as we have a legitimate interest in effectively handling the enquiries addressed to us.

The data you send to us when making contact enquiries will remain with us until you request its erasure, withdraw your consent to its storage or the purpose for storing the data no longer applies (e.g. once your request has been fully dealt with). Mandatory statutory provisions, in particular statutory retention periods, remain unaffected.

Google Analytics

This website uses Google Analytics, a web analytics service provided by Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland. Google Analytics uses cookies that enable an analysis of your use of the website. The information generated by the cookies about your use of this website is generally transmitted to a Google server in the USA and stored there.

As part of Google Analytics, your IP address is truncated before it is transmitted to Google. Only in exceptional cases is the full IP address transmitted to a Google server in the USA and truncated there. Google will use this information on our behalf to evaluate the use of the website, compile reports on website activity and provide us with other services relating to website and internet use.

Processing is carried out on the basis of your consent (Art. 6(1)(a) GDPR), where this has been requested before use, or on the basis of our legitimate interest in analysing and optimising our online services (Art. 6(1)(f) GDPR).

You can prevent cookies from being stored by adjusting the settings of your browser software. You can also prevent the data generated by the cookies and relating to your use of the website (including your IP address) from being collected by Google and processed by Google by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout.

Further information on how Google Analytics handles user data can be found in Google’s privacy policy: https://policies.google.com/privacy.

Google Tag Manager

This website uses Google Tag Manager. Google Tag Manager is a tool that allows us to manage tracking and marketing tags on our website. Google Tag Manager itself does not process any personal data. However, tags that may collect personal data are integrated via Tag Manager. This processing is carried out in accordance with the provisions of this privacy policy.

Google Tag Manager is provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. Further information can be found at https://marketingplatform.google.com/about/tag-manager/ and in Google’s privacy policy: https://policies.google.com/privacy.

Google Ads

This website uses Google Ads, an online advertising programme provided by Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland. Google Ads sets cookies that enable Google and its partner websites to display advertisements based on website visits and other usage signals. This processing is carried out on the basis of your consent (Art. 6(1)(a) GDPR) or on the basis of our legitimate interest in the targeted promotion of our products and services (Art. 6(1)(f) GDPR).

You can disable personalised advertising in your Google settings: https://adssettings.google.com. Further information can be found in Google’s privacy policy: https://policies.google.com/privacy.

Handling of applicant data

We offer you the opportunity to apply for a position with us (e.g. by email, by post or via an online application form). Below, we inform you about the scope, purpose and use of your personal data collected during the application process. We assure you that your data is collected, processed and used in accordance with applicable data protection law and all other statutory provisions, and that your data is treated in strict confidence.

Scope and purpose of data collection

If you send us an application, we process the personal data associated with it (e.g. contact and communication data, application documents, notes taken during interviews, etc.) to the extent necessary to decide whether to establish an employment relationship. The legal basis for this is Section 26 of the revised German Federal Data Protection Act (BDSG-neu) under German law (initiation of an employment relationship), Art. 6(1)(b) GDPR (general steps prior to entering into a contract) and, where you have given consent, Art. 6(1)(a) GDPR. Consent can be withdrawn at any time. Your personal data will only be shared within our company with people involved in handling your application.

If your application is successful, the data you have submitted will be stored in our data processing systems on the basis of Section 26 BDSG-neu and Art. 6(1)(b) GDPR for the purpose of carrying out the employment relationship.

Data retention period

If we are unable to offer you a position, you decline a job offer or you withdraw your application, we reserve the right to retain the data you have submitted on the basis of our legitimate interests (Art. 6(1)(f) GDPR) for up to 6 months after the end of the application process (rejection or withdrawal of the application). The data will then be erased and the physical application documents destroyed. Retention serves, in particular, as evidence in the event of a legal dispute. If it is apparent that the data will be required after the 6-month period has expired (e.g. due to an impending or pending legal dispute), erasure will only take place once the purpose for further retention no longer applies.

Data may also be retained for longer if you have given the relevant consent (Art. 6(1)(a) GDPR) or if statutory retention obligations prevent erasure.